The benefits of digital management in fuel dispatch

How can digitization help companies that handle large volumes of fuel — sometimes across different suppliers or different dispatch centers — organize their operations? 

As the process around this expensive commodity involves more people and more operations, the risk of losing information — and with it, losing value — grows. That is why the smartest, most efficient way to keep the flow of fuel, its uses and its purchasing under control is through digital records. 

A digital geo-management tool systematizes and consolidates that decentralized information and gives us a clear, accurate picture of where the fuel goes and how it is used, so we can guarantee its traceability and the performance it is delivering. 

What information do you get?

Geo-management tools work within a mobility paradigm, gathering and systematizing scattered information. As machines are fueled, the digital system captures real-time data on location and destination site, liters dispatched, the working hours of the operators in charge, whether the relevant safety inspections or maintenance checks were carried out, and which operators were involved in the process.  

The benefits of that systematization are compelling. Through monitoring and the constant ability to capture information, fuel waste is reduced and the theft or loss of this valuable commodity is prevented — whether because we now have information about the dispatch process and who was responsible, or about its use, destinations and storage. And that record keeping is digital, which is a virtue in itself compared with outdated paper records, which are less secure, less efficient and more expensive.

Digitizing fuel dispatch also brings suppliers, and the processes that link us to them, into our system, making it possible to digitize invoicing or to manage purchasing centrally, and so keep better control over prices and commercial agreements.

Geo-management is anchored in information and therefore enables automatic analysis of the variables that come out of fuel use, such as performance per machine, per site or over time. Having that information available in real time means any anomaly is spotted immediately, protecting the health of processes and machinery and the financial health tied to that and to good use of supplies. At the same time, our workforce, equipped with these tools, becomes more accountable in carrying out its daily work. 

GDW Fleet is the GoDoWorks solution that brings all this together to optimize site costs and raise productivity. Our experience alongside leading companies has let us witness how better management of their resources and processes produces significant savings, drives productivity and secures quality.